Logistics Advisor-Capacity Building – Syrian Arab Republic

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Background

During the 2022-2025 strategic period, the NRC Syria program has planned for growth and more diversified activities in a very difficult and volatile context. To achieve programmatic objectives, NRC Syria must invest in strengthening core organizational functions, including supporting and improving process efficiency and effectiveness. NRC Syria has a lot of commitment, talent and energy among the national staff of almost 200 people. This position aims to provide time-limited expertise capacity and support to high-level logistics teams in strengthening NRC logistics systems in-country based on internal guidelines. , external requirements and with a focus on practical problem solving and capacity building across the organization.

Role and responsibilities

While supporting the Logistics Manager, Purchasing Manager/Coordinator on various aspects of the logistics portfolio, this surge capacity position will primarily focus on improving the quality of logistics routines and processes, as well as on-going training and capacity building for all staff. The incumbent must:

Generic responsibilities:

  • Adherence to NRC policies, directives and procedures.
  • Contribute to research priorities and the implementation of the department’s strategy.
  • Provide strategic advice and guidance to ensure efficient and high quality service.
  • Provide regular progress reports to line manager.
  • Promote and share ideas for improvement and necessary changes in logistics processes and program interactions.
  • Liaise and collaborate with key relevant stakeholders.
  • Promote the rights of IDPs/returnees in line with the advocacy strategy. Oversee and be responsible for the integration of the NRC’s Safe and Inclusive Programming (SIP) Minimum Standards into Syrian activities, in accordance with NRC-specific guidelines, policies and guidance notes and report any violations/concerns, confidentially, via the NRC reporting channels.
  • Promote and ensure a safe working environment for reporting issues/violations, and ensure that all reported cases are handled in a confidential, sensitive and prompt manner.

Specific responsibilities:

  • Prepare and implement in coordination with Logs Manager and other Logs Unit Heads (i.e. function (procurement/fleet/warehousing) and at field office level (basic logistics for all relevant staff).
  • Deploy a series of logistics workshops (basic to advanced) covering procurement, fleet, warehousing and anti-corruption in the supply chain.
  • Train and develop selected current and new logistics staff, as appropriate, individually or in small groups, on the use of NRC logistics tools and procedures, as well as good supply chain management practices.
  • Support the Head of Support and CO Logistic teams to implement the work plan already defined for the department and suggest improvements if necessary.
  • Provide regular analysis to CMG on current workload, processes, strengths and weaknesses for each topic and area to support decision-making. (This includes, but is not limited to, analysis of NRC reports on Syria for global KPIs).
  • Identify areas of cost reduction and potential savings and develop plans to address them;
  • Map country office routines and procedures and suggest changes in line with global logistics processes and NRC best practices.
  • Support logistics teams in the implementation of new initiatives such as market analysis.
  • Guide the logistics teams to identify compliant and transparent solutions in the existing difficult context.
  • Ensure that appropriate mitigation measures to minimize risks (including corruption risks) are factored into all new solutions and ways of working.

Critical Interfaces

  • Support Manager
  • All logistics teams
  • Area Managers, Project Managers and Area Support Managers
  • Compliance Unit
  • Regional Office Logistics Advisor
  • NRC Syria Country Management Group

Skills

1. Professional skills

  • Minimum 5 years of work experience as a senior logistics manager in a humanitarian/recovery context;
  • Experience working in complex and volatile contexts;
  • Documented results related to job responsibilities;
  • Knowledge of own leadership skills/profile;
  • Experience in national staff development
  • Solid knowledge of computer software;
  • Fluency in English, both written and spoken; knowledge of Arabic is an advantage.
  • Knowledge of NRC systems and procedures.

2. Behavioral Competencies

  • Planning and delivery of results;
  • Communicate with impact and respect;
  • working with people
  • Empower and build trust
  • Influence
  • Management of insecure environments

Performance Management

The employee will be accountable for responsibilities and competencies in accordance with NRC’s Performance Management Manual. The following documents will be used for performance reviews:

  • The job description
  • The work and development plan
  • The NRC Competency Framework

What we can offer:

  • Contract duration: 6 months
  • The position is level 8 on the NRC structure
  • Salary/benefits: As per NRC salary scale and terms and conditions
  • Duty Station: Damascus, Syria
  • Travel: 70%

How to register

Please apply here

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